Reports are one of the most common methods for quickly gaining insight into workforce trends. To make reports easier to read and understand, it is recommended to set an Alias for either a user or a computer to easily identify who is using that machine, where it is located, or its intended purpose.
This will allow the merger of multiple users into a single report. Additionally, aliases can be helpful to merge data in reports for a user if they have switched computers.
NOTE: This will not affect license count numbers and is not an effective way to manage licenses.
To set an Alias, navigate to either Settings > User Aliases or Settings > Computer Aliases.
If a user has multiple domains, creating a user alias will allow all of the user's domains to be viewed together in a single report. By making aliases the same, the alias names will appear under the report selection screen.
Below is an example of the two users above being merged to one viewable report.
Instead of having computer names that are unrecognizable, creating an alias allows for easier readability when viewing the machines. Much like User Aliases, this will not affect license count but will allow a friendly name when viewing reports by machine.
Computer Aliases must be unique and are therefore not able to merge inside reports like user aliases. However, creating a computer alias is helpful when trying to quickly identify computers when viewing an Alarm or an entry on the activity log.
The user above has a unique Computer name, but to make it more friendly with reporting, we have changed it.
For a step-by-step walkthrough, here is a short video tutorial on how to create an alias.
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