Upload Groups and Assignments in Bulk

If you've ever needed to create many Groups in ActivTrak and assign users to them, you know this can be a tedious process. For many, lists of users and the groups or teams they belong to are easier managed in a spreadsheet. In fact, we often get these as a CSV export from another system.

That's why we have enabled Groups Upload via CSV. 

Instructions:

1. Navigate to Groups settings by selecting Settings > Users & Groups > Groups.

2. Click Create Group followed by Upload Group.

3. Download existing Groups from this window:

...or from the Download button on the Groups home screen.

Tips 💡

• These downloads are identical and will export in CSV format.
• Users may appear multiple times if they are assigned to multiple groups.
• Groups without users and users that are not in any groups are listed at the bottom.

4. Add new Groups and assignments.

In the example below, 4 users are in the 'Sales' Group. In rows 6-9, sub-groups are added and users are assigned to the appropriate ones.

Tips 💡

• Group names have a 65-character limit.
• The only columns required for upload are group_name, member_type, and member_id. Member_id can be blank if creating empty groups for users to be added to later. Below is an example: :

• If you are unsure which member_type to use, please proceed with using "Client" on all lines.

5. Export back to CSV and upload. Export your spreadsheet as a CSV. Then drag and drop or select the CSV from your file explorer:

Your results will appear after the upload:

Tips 💡

• With this version, you cannot modify or delete groups or assignments.

For more assistance, please reach out to Support.