Google Workspace App Metrics and Tips

ActivTrak for Google Workspace enables employees to embed personal work insights from ActivTrak into Google apps such as Gmail and Google Calendar. With visibility into their own work habits, employees are empowered to play an active role in improving engagement, satisfaction and well-being.

With ActivTrak for Google Workspace enabled, employees gain insights into their own digital work such as screen time, breaks, overutilized days and app usage from within their own Google Workspace environment. These metrics are refreshed daily and are based on the last 7 days.

Below, learn about the ActivTrak metrics that are viewable in the Google Workspace app and get helpful tips on how to leverage these insights to inform better habits from our Productivity Lab experts. 

My Work Wellness

By evaluating work habits, employees can recognize early on when they may need to take more breaks, better arrange their schedules or have a discussion with their managers about ways to modify their workloads. 



Tips from the Productivity Lab

Days Overutilized

Burnout can often be the cumulative result of multiple weeks of strenuous work habits. View the variation over the last 7 days to understand whether strain appears to be consistent or intermittent. By default, an employee is classified as overutilized when their Average Productive Hours / Day are at least 30% over the Productive Hours / Day Goal,  which is set by a manager or administrator. 

-Learn the many factors that contribute to burnout. Learn more.

- Decrease total screen time while optimizing productive time (productivity efficiency) to reduce strain and fatigue behind the computer.

- Consider daily work habits (i.e., start/end times, break times, focus habits) to better identify where you may need support from your team or manager.

- Use this information as a foundation for discussions with your manager when you feel you’re at risk of fatigue, strain, or burnout.

- Work to spot anomalies in your data to reflect on what may have optimized or detracted from your ideal working habits

- Consider what operating agreements across your team and beyond could help with sustaining better work habits

Daily Total Screen Time

The average number of hours spent behind the screen per day over the last 7 days. Screen time, whether dedicated toward work or personal activities, contributes to varying degrees of energy depletion. Understanding total screen time can allow employees to make modifications to their behavior in order to improve efficiency during the day.

Daily Total Break time

This number reveals the average length of users' digital breaks (time away from the computer) in minutes. Break duration is capped at 2 hours and break times are included for all days (including weekends) that are active workdays. Any day in which a user meets the minimum threshold for productive time (default: 2 hours) counts as an active workday.

Average # of Daily Breaks

This number reveals the average number of digital breaks (time away from the computer) team members are taking throughout the day. A break begins when a user's computer is inactive for more than 5 minutes.


My Digital Work Habits

Focus time is critical for problem-solving, task completion and strategic work. Employees can view how focused they are able to be on a daily basis, while also understanding common sources of distraction. 



Productivity Lab Tips

Productive Time (Business Apps)

Understand your average productive hours per day over the last 7 days. Productive activities are categorized by each organization's administrator and hours are calculated based on the time spent within these websites and applications.

- Carve out time on your calendar as “Focus Time” and communicate it with others.

- Turn off or silence notifications during specific times of the day; be sure to set expectations with others.

- Create plans at the start or end of each day to help you adhere to your objectives.

- Set a timer (start with 20 minutes) where you can see it and make it a goal to stay focused on a single task.

- Work to establish a consistent workplace where you can minimize distractions and establish a routine.

- Check out more tips and tools for employees

Focused Productive Time

Within business-related activities, assess the degree to which you are focused. Focus time is working time in which you are working on a single task without multitasking (interruptions or attention shifts) and collaboration activities. Focused time is key for problem-solving, task completion, innovation and more. 

Non-focused Productive Time

Working time when employees are using digital collaboration tools like meeting software, chat and messaging or shifting attention between applications or sites.

Average Focus Session

The average number of minutes spent without collaboration or disruptions. 

Top Apps/Sites Affecting Focus

Applications and sites that cause attention to shift away from a focus session.


To learn more about improving productivity, check out the other resources from our Productivity Lab here.

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