Activity Classification enables you to categorize websites and applications by business function and classify them as productive or unproductive. This ensures that the data in your ActivTrak account is accurate, and allows for easier analysis of individual and team productivity.
To simplify the process, ActivTrak offers a crowd-sourced Intelligent Auto-Classification system that classifies over 90% of activities accessed by ActivTrak users. Auto-Classification automatically assigns categories based on the type of activities commonly performed with a given tool as well as assigning a productivity classification based on its relevance to users’ work. This saves you time and effort in classifying heavily-used websites and applications in your account.
Step by Step Guide:
1. To start classifying activities, go to the left navigation and click Settings > Classification to get to the Classification page.
2. Right away, the Quick Filters will appear in the left-hand box.
This filter displays any new site or application that a user has engaged with that was not auto-classified as productive or unproductive. These will need to be designated either productive or unproductive. This designation will be applied to all previous and future use of this website or application.
To classify these activities, simply click on the productive or unproductive button below the activity in the right-hand box.
This filter displays any new site or application that a user has engaged with that was not automatically associated with an existing category. Categories define the kind of activity or tool the employee is using, such as email or project management, in lieu of analyzing each individual website or application.
To place the activity in a specific category, use the drop-down menu below the activity in the right-hand box. This designation will be applied to all previous and future use of this website or application.
NOTE: There is an Ignore category that can be selected if there are certain activities that need to be excluded in the productivity reports.
|Auto-Classified||Displays all of the activities that ActivTrak’s auto-classification system classified based on crowdsourcing information. These classifications can always be changed to better fit the team's needs.|
|Group classified||Displays all of the activities that are classified based on groups. For example, Facebook would be considered a productive activity for the marketing team but unproductive for the engineering team.|
|All Activities||Provides a complete list of websites and apps that have been accessed for more than 5 minutes in the last 90 days.|
NOTE: Activities can be left in the pending filters but they will show as undefined time in user reports.
3. Below the Quick Filters will be Categories.
- The name of the existing categories can always be changed by hovering over the name of the category and clicking on the small pencil that appears next to it. Changing the name of a pre-existing category will not affect auto classifying.
- There is also the ability to create new categories by clicking on the “New Category” button on the right-hand side
For our Advanced and Premium Plan Users:
For our Advanced and Premium plan users, we have the Bulk Classification feature. This allows an admin to place similar activities all in the same category with minimal effort. To do this simply click on the checkboxes next to the activities on the right-hand box, there is the option to click all or select only a few. Once selecting the activities, select a category from the drop-down menu at the top and then choose either productive or unproductive.
Note: The activities listed on the classifications page are limited to activities that have a total duration greater than 5 minutes for the last 90 days. There is no way to classify activities that are not shown on the classifications page.
Most activity classifications work across the organization, however, it’s important to note that some are productive only for certain teams. Group classifications allow you to create exceptions and indicate a particular site or app is productive for one team but not the others. For example, a social media site could be classified as unproductive for an engineer, while the same site could be classified as productive for a marketing manager. Learn more→
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