Team Comparison lets leaders benchmark productivity and focus indicators across teams and business units against organizational goals. Side-by-side views of work efficiency and workload balance help managers find high-performing outliers, spot gaps in how teams operate and share best practices. Use it to keep similar teams aligned and balanced, and to catch signs of burnout early.
Team Comparison is available with the following ActivTrak packages: Productivity Optimization and the Workforce Management + Productivity Optimization Bundle.
To access Team Comparison, navigate to Executive Summaries > Team Comparison. Admins and Configurators have access by default. Admins can manage access for other User Roles on the Role Access page (Settings > Access > Role Access).
This dashboard is powered by Insights, which presents processed analytics with historical context. Data refreshes on a regular schedule rather than in real time, so it's best for spotting trends and comparing activity over time. For a complete explanation, see Understanding Live Data and Insights.
Tip: Add Team Comparison to your Favorites for quick access.
Resources
New to ActivTrak, or looking for a quick refresher? Start with these resources.
- 🎥 Dashboard Overview: Team Comparison: Watch a short walkthrough on ActivTrak Academy to see what's on the dashboard and how to navigate it.
- 📖 Glossary: Team Comparison: Look up how each metric and term on the dashboard is defined and calculated.
Contents
- Requirements
- When to use Team Comparison
- Navigating Team Comparison
- Subscriptions
- Practical applications
- Learn more
Requirements
Before diving in, make sure the following are configured. Taking time to set these up correctly will ensure your data is accurate and your insights are meaningful.
- Groups (or Teams): Organize your users into teams or business units that reflect how your organization actually operates. Without well-structured groups, it's difficult to pinpoint productivity gaps or understand their impact at the department or team level. If you haven't set up groups yet — or need to update your existing ones — start with Group management before moving forward.
- Goals: Define the productivity benchmarks your groups are measured against. Setting goals at the group level lets you track performance trends, spot areas of concern, and quantify the gap between current and target productivity. Goals should reflect realistic expectations for each team's role and work patterns. Set productivity goals before digging into your data.
When to use Team Comparison
Team Comparison turns team-level activity data into benchmarks leaders can act on. Use it to:
- Compare how teams work against their peers and against the organizational average
- Measure each team's productivity against its own goals
- Identify outliers and learn what good looks like for a function
- Check workload balance across teams, including overutilization and underutilization
- Compare two teams that perform similar functions and discuss why their working habits differ
Navigating Team Comparison
Productivity tab
Use the Productivity tab to evaluate how teams work relative to their peers. It compares each team's screen, productive, focused, and collaboration time; shows which work location is most productive for each team; and measures performance against goals and the organization's average metrics.
Filter settings
Use the filters at the top of the tab to change what you see:
- Activity Date: The time period to analyze
- Filter Teams by: Choose Top or Bottom to show the highest or lowest ranked teams
- Show N Teams: Set how many teams appear in the Progress against Goals table
- Day Type: Limit data to either weekday or weekend activity
Click the refresh icon ⟳ in the top right corner after making your filter selections to ensure they are applied to the dashboard.
Productivity Summary
The row of cards at the top of the tab shows daily averages across your organization, including Screen Time Hrs/Day, Productive Hrs/Day, Collaboration Hrs/Day, Multitasking Hrs/Day, and Focused Hrs/Day. Use these averages as a baseline for the team results below.
Note: Productive Time is the sum of the three attention measurements: Collaboration Time, Multitasking Time, and Focused Time.
Progress against Goals
The Progress against Goals table lists each Team and its Screen Time Hrs/Day, Non-Business Hrs/Day, Focused Hrs/Day, Collaboration Hrs/Day, and Multitasking Hrs/Day. The Highest Productivity column shows the Location (Office, Remote or Office/Remote) where each team is most productive.
Productive Hrs/Day, Focused Hrs/Day, and Collaboration Hrs/Day are the three metrics you can set team-level goals for; each is followed by a delta vs. goal column which shows how far the team is above (green) or below (red) its goal for that metric.
Goals differ by team, so read each team's results against the organization averages and against its own goal. Click the three-dot menu next to a team name to open the Productivity Achievement, Focus & Collaboration, or Productivity by Location dashboard for more detail.
Efficiency & Workload tab
Use the Efficiency & Workload tab to understand how teams work relative to their peers and to find teams that may need support. The tab has two sections. Work Efficiency compares each team’s productivity and focus efficiency with the organization average, and helps you find learning and improvement opportunities. Workload Balance compares activity and workload metrics across teams, and helps you spot potential signs of burnout and opportunities to reallocate work.
Filter settings
Use the filters at the top of the tab to change what you see:
- Activity Date: The time period to analyze
- Filter Teams by: Choose Top or Bottom to show the highest or lowest ranked teams
- Show N Teams: Set how many teams appear in the Progress against Goals table
- Day Type: Limit data to either weekday or weekend activity
Click the refresh icon ⟳ in the top right corner after making your filter selections to ensure they are applied to the dashboard.
Work Efficiency
The two cards above the Work Efficiency table show the organization-wide Productivity Efficiency % and Focused Efficiency %. Use them as a comparison point for each team’s row in the table below.
The Work Efficiency table lists each Team and its Productivity Efficiency % and Focused Efficiency %. Each is followed by a vs. Org. Avg. column that shows how far the team is above (green) or below (red) the organization average. Compare teams with each other and with the organization average to spot outliers and see what good looks like. Click the three-dot menu next to a team name to open the Focus & Collaboration dashboard for more detail.
Workload Balance
The three cards above the Workload Balance table show the organization-wide % Days Healthy, Breaks/Day, and Mins/Break. Use them as a comparison point for each team’s row in the table below.
The Workload Balance table lists each Team and its % Days Overutilized, % Days Underutilized, Breaks/Day, and Mins/Break. Compare each team’s overutilized and underutilized days with the rest of the organization. A high share of overutilized days can signal burnout risk, and a high share of underutilized days can point to untapped capacity. Click the three-dot menu next to a team name to open the Workload Balance dashboard for more detail.
Side by Side tab
Use the Side by Side tab to compare one or more teams with one or more comparison teams, or with the average of all your teams. The tab has three sections: Productivity, Focus, and Technology Usage. Each section shows the selected team on the left and the comparison on the right, so you can read straight across. Differences between teams give managers a reason to discuss work approaches and management strategies that build more productive habits.
Filter settings
Use the filters at the top of the tab to choose what to compare:
- Activity Date: The time period to analyze
- Team: The team(s) to take a closer look at. It appears on the left side of the dashboard
- Comparison Team: The team(s) to compare against, which appears on the right; leave it on "is any value" to compare the selected team(s) with the average of all your teams
Click More to see the following filters.
- Day Type: Limit data to either weekday or weekend activity
Click the refresh icon ⟳ in the top right corner after making your filter selections to ensure they are applied to the dashboard.
Productivity for the Selected Team(s) vs. Comparison Team(s)
This section analyzes how non-business activity affects productive time and the average length of uninterrupted productive sessions. It also identifies the top applications and sites affecting productive work. The left side shows the selected team(s), and the right side shows the comparison team(s).
Time Breakdown: This chart splits Screen Time Hrs/Day into Productive Hrs/Day (teal) and Non-Business Hrs/Day (purple), shown as percentages.
Avg. Session (mins): This card shows Avg. Session (productive), the average uninterrupted length of time (in minutes) the team spends in productive applications before something breaks the session. A team with shorter sessions than its comparison team may face more interruptions.
Top Non-Business Apps/Sites: This chart lists the unproductive applications and sites where the team spends the most time, measured in Non-Business Time in hours. Bubble size reflects the number of Activities. Compare the two lists to see whether the same tools show up for both teams.
Focus for the Selected Team(s) vs. Comparison Team(s)
This section analyzes how collaboration and multitasking affect productive focused time and the average length of focused sessions. It also identifies the top apps and sites affecting focused work. The left side shows the selected team(s), and the right side shows the comparison team(s).
Time Breakdown: This chart shows how the team’s Productive Time is divided among Focused Hrs/Day (orange), Collaboration Hrs/Day (light blue) and Multitasking Hrs/Day (magenta).
Avg. Session (mins): This card shows Avg. Session (focused), how long (in minutes) the team can engage in a single activity without distraction. In most roles, focus time is critical for sustained concentration, creative thinking and problem-solving. Studies suggest you need at least 20 minutes of uninterrupted focus to reach the concentration level needed to produce high-quality work.
Top Apps/Sites affecting Focus: This chart lists the applications and sites where the team spends the most Collaboration Time and Multitasking Time, measured in hours. Bubble size reflects the number of Attention Shifts. Compare the two lists to see whether the same tools show up for both teams.
Technology Usage for the Selected Team(s) vs. Comparison Team(s)
The Technology Usage section compares where the selected teams and the comparison teams spend their time. Use it to spot misalignment or chances to work more efficiently. If the more productive team spends much more or less time in a tool than the other team, that tool may explain the difference. If one team uses a tool the other doesn’t, consider whether the second team should.
Top Categories by Allocation %: This donut chart shows the categories that take up the largest share of time along with the Allocation %. The left side shows the selected team(s), and the right side shows the comparison team(s).
Top Applications/Sites by Allocation %: This table lists the applications and sites that take up the largest share of time, with the Allocation % shown as a bar. Compare the two lists to see whether the same tools rank high for both.
Subscriptions
Subscribe to Team Comparison to receive it by email on a schedule. You can subscribe yourself or create a subscription for executives in your organization who don't log in to ActivTrak. Click the Subscribe button in the upper-right corner of the dashboard to get started.
For step-by-step instructions, delivery options, and sharing settings, see Insights Subscriptions.
Practical applications
Finding outliers
Start on the Efficiency & Workload tab. Compare each team with the organizational metrics above the Work Efficiency and Workload Balance tables, and note any team far from the average. Check the team's function first, since a different role can explain a different result.
Comparing similar teams
Pick two teams that perform similar functions and open the Side by Side tab. Look at session length, focus time, and the tools each team uses, then share the differences with managers. The goal is to learn which habits and tools lead to more productive work.
Checking workload and goals
Use Workload Balance to find teams with a high share of overutilized or underutilized days. Then open Progress against Goals on the Productivity tab to see whether those teams are also meeting their goals and which Location is most productive for them.