The Activity Breakdown Dashboard

To access the Activity Breakdown Dashboard, navigate to Insights > Activity Breakdown.

Underneath the dashboard title at the top, you will see 2-3 tabs (views):

• Team 
• Users
• Offline Meetings

Note: The Offline Meetings tab is only visible to accounts that have enabled a calendar integration.

1) The Activity Breakdown Dashboard - Team Tab

Use the Team Tab to assess how total, productive, unproductive and offline meeting* time is spent across the team. Using goals, quickly evaluate how a team’s behavior compares to the goal state. Note: If you haven’t connected your organization’s calendar to your ActivTrak account, the “Offline Meetings” category will be displayed in chart legends and tables, but you will see null values for Offline Meetings data.

The Activity Breakdown Dashboard - Team Tab

Productive Hrs/Day

This reflects the average productive hours per day across all members of the team. You can also assess performance against the goal.

Productive Hrs/Day

Activity Type vs. Goal (Hrs/Day)

See a breakdown of the team's time between different activity types, including time spent in offline meetings. The pink dot represents the team's productivity goal.

Activity Type vs. Goal (Hrs/Day)

Activity Type Trend (Hrs/Day)

See how the team's time breakdown fluctuates over time. You can change the timeframe to Daily, Weekly, Monthly or Yearly by clicking 'More' in the filters above the dashboard.

Activity Type Trend (Hrs/Day)

Category Allocation %

See a breakdown of the top technology categories used by the team to determine if they are spending time in the right tools. You can change the number of categories displayed in the chart by adjusting the 'Show Top N Categories' slider in the filters above the dashboard.

Category Allocation %

Users Missing Productivity Goals

See users missing productivity goals. Actual productive hours/day are visualized alongside the goal, the difference and time spent in offline meetings (if applicable).

Users Missing Productivity Goals

Category % for Users Missing Goals

See a breakdown of categories for users who are missing their productivity goals. Hover over each color block to see where time is spent.

Category % for Users Missing Goals

2) The Activity Breakdown Dashboard - Users Tab

Use the Users tab to get activity details for individuals. Compare each user's productive time against goals and assess where time is spent. Optionally, you can integrate your calendar to view offline meeting activity. Learn more.

The Activity Breakdown Dashboard - Users Tab

Activity Type vs. Goal (Hrs/Day)

See a side-by-side comparison of activity types per user. Click on a user's name to drill into their Personal Insights or Technology Usage.

Activity Type vs. Goal (Hrs/Day)

Category Allocation %

See a side-by-side comparison of categories in percentages to understand where users are spending their time. Assess if the % of time spent on each category is appropriate for each role or team member.

Use the filter at the top of the page to change the number of categories to be displayed. Click a user's name to drill into their Personal Insights or Technology Usage.

Category Allocation %

3) The Activity Breakdown Dashboard - Offline Meetings Tab

Use the Offline Meeting tab to view detailed information about the calendar events that have been categorized as Offline Meetings. Select a User and Activity Date from the filters at the top of the dashboard to adjust the data shown in the log.

Note: The Offline Meetings Log is only visible to accounts that have enabled calendar integration:

• Setup Guide: ActivTrak’s Outlook Calendar Integration (EA)

• Setup Guide: ActivTrak’s Google Calendar Integration (EA)

The Offline Meeting Log in the Activity Breakdown - Offline Meeting Tab

Offline Meeting Breakdown (by Day and Start Time):

• Each cell displays the number of minutes spent in Offline Meetings during that hour and is color-coded according to meeting duration (the darker the color, the greater the time).

• Note: Any hour blocks with < 30 seconds of Offline Meeting time will not be displayed in the table.

• To view information on the meeting(s) that took place during a specific time, click one or more cells to filter the Offline Meeting Logs table to the right.

Offline Meeting Logs:

• Displays information for each meeting that took place during the selected time period in chronological order.

• To zero in on a specific day and time, click one or more cells in the Offline Meeting Breakdown table to the left.

Note: To avoid revealing sensitive information, the titles of private calendar events are shown as “Private Meeting” in the Offline Meetings Log. An event’s privacy setting is determined by the meeting host, according to the following logic:

• Outlook Calendar: If the event is private on the host’s calendar, the meeting title will be obscured in the Offline Meetings Log.

• Google Calendar: Meeting titles will only be displayed if the host explicitly sets the meeting visibility to Public. If the host creates the meeting with Default Visibility or sets the meeting to Private, the meeting title will not be displayed in the Offline Meetings Log.

Learn more:

• Release Notes: Simplified Insights Dashboards
• Notice: Insights Dashboard Changes
• Insights Configuration
• Insights Data Glossary
• Offline Meetings
• Contact Support